Only the items a person is allowed to order
An empty access list means an empty catalogue. Catalogue admins grant items by person, and a workbook can do the same in bulk.
For EHS and procurement
Order PPE across every site, and keep the approval trail.
Workers order only the equipment assigned to them. Budgets and a regional approval path sit in front of the supplier. Each company is a separate organisation, including the one you open on a free trial.
14 days, no card. Then the organisation goes read-only until you upgrade.
What the portal actually does
These are the workflows in the product today: multi-country ordering, approvals, budgets, statuses, languages, mail, and the roles a company admin assigns.
Region, country, then site
Locations, catalogues, purchase-request patterns, and approval steps belong to the company. Procurement in one country does not export another.
Approvals that follow the region
The line manager is first. A region can add procurement, and EHS after that. A rejection needs a reason. Delegates can cover a date range.
Budgets that can stop a cart
Rules can watch cost, quantity, or both, on a calendar or rolling period. Every matching rule has to pass. An override is held for the line manager, then procurement.
A status trail the worker can see
Submitted, approved, ordered, dispatched, partially dispatched, delayed, received, or cancelled. Notes and a tracking number travel with the email.
Suppliers see their own lines
A supplier login is tied to one vendor. Export is for approved orders that procurement has released. Other vendors’ lines and budget rules stay hidden.
Mail in the person’s language
Stage emails go out from no-reply@ppeordering.com. The link, order number, purchase request, status, and note are in the message. Reminders run once a day.
Roles, including an authenticator
End user, line manager, procurement, catalogue admin, supplier, reporting, and company admin. The company chooses which roles must use an authenticator. The platform super admin uses one too.
How an order moves
- 01
Set the organisation up
The company admin adds regions, countries, sites, currencies, and the people who order, approve, and buy. Catalogues can be typed in or loaded from a workbook.
- 02
A worker checks out
They pick from the items assigned to them, enter a purchase request that matches the region’s pattern, and give a delivery address. The budget check runs before the order exists.
- 03
The region approves
The line manager decides first. Later steps, if the region has them, follow. Over-budget requests sit on hold until someone with authority accepts or declines the override.
- 04
Procurement hands it to the supplier
An export workbook consolidates released lines. Procurement can mark the batch ordered. The supplier records dispatch, a delay, or a tracking number, and the worker is told.
Roles, with a hard edge for admins
A person can hold more than one role. Company admin, catalogue admin, and procurement use an authenticator unless the company turns that off. The platform super admin always can be required to use one, and cannot browse a company without a grant.
End user
Orders assigned PPE and follows their own orders.
Line manager
Approves the team, including budget overrides, and can see team spend.
Procurement officer
Works the in-scope queue, exports, and moves status through to ordered.
Catalogue admin
Maintains items, access, and review dates inside their scope.
Supplier
Sees released lines for one vendor and records fulfilment.
Company admin
Runs the organisation: people, security, locations, and roles.
Reporting viewer
Reads access review and spend inside scope.
Platform super admin
Opens a company only with a time-limited grant, and signs in with an authenticator.
Fourteen languages
The screen, the person’s profile, and the email they receive follow their language. Arabic and Egyptian Arabic use a right-to-left layout. A missing phrase falls back to English.
- English
- Thai
- Arabic
- Arabic (Egypt)
- Turkish
- Afrikaans
- Chinese (Simplified)
- Filipino
- Hindi
- Tamil
- Marathi
- Kannada
- Indonesian
- Malay
Plans
Start on a 14-day trial. The prices below are placeholders, marked as such, and are not collected.
Starter
$149
per month
Placeholder price
One organisation getting sites, catalogues, and line-manager approval into daily use.
- One organisation, isolated from every other company
- Regions, countries, and sites
- Workers see only the items assigned to them
- Line-manager approval and purchase-request checks
- Budgets with a block or an override request
- Order status emails
- 14 languages in the portal and in email
Professional
Most teams$399
per month
Placeholder price
The full approval path, supplier handoff, and the workbooks procurement already uses.
- Everything in Starter
- Procurement and optional EHS steps, set per region
- Supplier logins that see only their own released lines
- Excel upload and export for catalogues, people, and access
- Consolidated order export for the supplier
- Spend and access-review reports
- Authenticator for the admin roles you choose
Enterprise
Custom
Agreed with you
Placeholder price
A conversation about several countries, how you want the first catalogues loaded, and how billing should work.
- Everything in Professional
- Help structuring regions, roles, and the first catalogues
- Billing arranged with you — card collection is not in the product yet
- A path for more than one organisation under the same agreement
Questions
What is included in the free trial?
A new company gets its own organisation for 14 days, with the same ordering, approval, budget, and email tools as a live company. No card is taken. The person who registers is the company admin.
Will we see another company’s data, or the demonstration catalogues?
No. Company rows are isolated in the database. A trial organisation starts empty, apart from a head-office region, the country you choose, and one site, so you can add your own catalogues and people.
What happens when the trial ends?
The organisation becomes read-only. People can still sign in and open records. Changes, including new orders, are refused until the organisation is upgraded. Write to us and we will switch the plan on — payment collection is not in the product yet.
Are the prices on this site being charged?
No. The amounts are placeholders Peter can edit in one config file. The portal does not collect payment. A future billing connection can sit on the plan id already stored for each company.
Where does the application run?
The app is hosted on Vercel and the database is Postgres in the Mumbai region. Mail is sent through Resend from no-reply@ppeordering.com when that domain is verified.
Does this replace an ERP or a supplier’s own system?
No. There is no ERP connector and no payment or stock module. Procurement exports a workbook for the supplier, and the supplier updates status inside the portal.
Which languages are in the portal?
Fourteen, listed on this page. English is the reviewed copy. The others are loaded and fall back to English when a phrase is missing. Arabic uses a right-to-left layout. Each person, and each email, uses that person’s language.
Contact
Ask about a trial, an upgrade, or moving an existing company onto a paid plan. You can also write directly to sales@ppeordering.com.